The Bristol Cable

Bristol Cable Privacy Policy

 

General principles of the Bristol Cable Privacy Policy:
Necessary
We only ever collect information about you that we need in order to provide the product or service you have requested, or very closely related services, to run our business, contact you and comply with the law.
Limits
We strictly limit the processing of your personal data, and only use data processing services that also observe equally strict limits.
Resist
We will do everything we can to resist attempts by government agencies or private-sector organisations to gain access to any information that you give us.
Private
We do not use intrusive web analytics software, instead we use Matomo – software highly regarded for protecting privacy.
Transparent
We provide a detailed and full privacy policy for transparency and clarity.

We take privacy seriously, which is why we have taken measures to protect the privacy of members and visitors to our website. Questions, comments and requests regarding this Privacy Policy are welcomed and should be sent to privacy@thebristolcable.org.

Privacy Policy

When you use The Bristol Cable Limited’s website you should be aware that The Bristol Cable Limited may collect certain information about you.

The Bristol Cable Limited collects this information so that we can provide our products and services, run our business, contact you and comply with the law.

1. Privacy Policy for The Bristol Cable Limited

1.1 The Bristol Cable Limited, a cooperative society registered in England & Wales with company number IP324478 and registered address 14 Hillgrove Street, Bristol, BS2 8JT, United Kingdom, (“we / us / our”) is committed to protecting and respecting your privacy.

1.2 You can contact us at privacy@thebristolcable.org

1.3 This policy (together with the Terms and Conditions for the bristolcable.org (“our website”)) sets out the basis on which any personal data we collect from you, or that you provide to us, will be processed by us. Please read the following carefully to understand our views and practices regarding your personal data and how we will treat it. By visiting our website and giving us information you acknowledge the practices described in this policy. If you do not agree to us collecting and using the information about you then you must not use our website.

1.4 Our website may, from time to time, contain links to and from the websites of our partners and affiliates, for example third party payment processors. If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these policies. Please check these policies before you submit any personal data to these websites.

1.5 This Privacy Policy was last updated in February 2018. We reserve the right to modify this Privacy Policy at any time and, where material changes have been made, you will be notified of changes we make to this Privacy Policy.

2. Information we may collect from you

2.1 We may collect and process the following information in accordance with applicable data protection laws:

(a) the email address provided by you if you register or post content, to validate such registration or content and for password reset purposes.

(b) information provided via online form submission such as:

  • an enquiry;
  • a report of a problem with our website; or
  • in response to a communication from us.

Through these forms we may be provided with certain personal data such as your name, email address and information contained in the correspondence (which could tell us something about the individual’s preferences).

The individual contacting us is in control of the personal data and other information that they share with us. We need this information to be able to respond to the enquiry and to administer our website.

(c) details of registration, membership and subscription transactions you carry out in relation to our website, including but not limited to name, order information, billing information, address, type of subscription, hashed payment details, including whether payments have been accepted or declined. We need this information to be able to provide our products and services to you.

(d) information provided when individuals visit our website. We capture access data such as IP address, browser type and version, time zone setting, operating system and platform, date and time of the access, requests made,. This information does not allow us to identify you. We may also capture other information about visits to our website such as site usage and traffic patterns.

Whereas we may be able to identify an individual device and therefore an individual from this information, the purpose of collecting information is to administer, maintain and improve our website and not to analyse individual visits to our website (please see the “purposes for processing” section below for further details).

2.2 Where you provide us with personal data about other people, you warrant that you have the authority to pass this information to us. Please note this does not apply to information of journalistic interest. For more on passing information to us see here.

2.3 We are required to comply with certain legal and regulatory requirements, and may process your personal data for compliance with such legal or regulatory obligations, to which we or regulators or law enforcement agencies are subject. In this eventuality we may seek independent legal advice to determine the lawfulness of any data access request.

2.4 If any of your personal details change during your use of our website, you are responsible for updating them by accessing the relevant section of the our website, or by contacting us at membership@thebristolcable.org.

3. Purposes of processing

3.1 Any personal data we process will be used in accordance with applicable data protection laws. We describe below our purposes for processing personal data.

3.2 We may use information you give us or that we collect from you:

(a) to provide our products and services, administer user accounts and user content and run our organisation;

(i) we have a legitimate interest to process the personal data of our users in order to provide products and services, administer user accounts and run our organisation;

(b) to inform individuals about promotions and our products and services:

(i) we may use personal data to inform individuals of information, promotions, suggestions, recommendations, products and services that may be of interest where they are similar to those that you have already purchased or enquired about such as membership and events (unless you opt-out), we are legally permitted to do so or where an individual has consented to receiving direct marketing from us.

Individuals may be contacted by post, email, telephone or such other means as we regard as appropriate and as legally permitted;

(ii) we have a legitimate interest to process the personal data of our users for direct marketing purposes to provide our products and services and to run our business and rely on consent from the user as a basis for direct marketing where we are legally required to do so; and

(iii) if you are an existing user, we will only contact you with information about products and services similar to those which were the subject of a previous transaction with you.

(c) to communicate with you:

(i) we have a legitimate interest to process this personal data in order to respond to enquiries, requests, complaints or comments that users submit to us;

(d) to administer, maintain and improve our website:

(i) we use “cookies” to monitor site user traffic patterns and site usage. This helps us to understand how our users and potential users use our website so that we can develop and improve the design, layout and functionality of the sites.

(ii) to process the personal data of our users in order to administer, maintain and improve our website;

(e) to notify you about changes to our service. This processing is necessary for the performance of our contract with you;

(f) for internal operations, including troubleshooting, data analysis, testing, research, statistical and survey purposes. We have a legitimate interest in processing the personal data of our users for our internal operations;

(g) to allow you to participate in interactive features of our service. This processing is necessary for the performance of our contract with you;

(h) as part of our efforts to keep our website safe and secure. We have a legitimate interest in processing the personal data of our users to keep our website safe and secure; and

(i) to comply with any legal or regulatory obligations to which we or regulators or law enforcement agencies are subject. This processing is necessary for compliance with a legal obligation to which we, our users or the regulator/law enforcement agency are subject.

3.3 If you have any questions about how we use your data please contact us at privacy@thebristolcable.org.

4. Disclosure of your information

4.1 We maintain a principle not to disclose your personal data to third parties without your consent. However, we may share your personal data if we are under a duty to or permitted to disclose it in order to comply with any legal or regulatory obligations, or in order to enforce or apply our website Terms and Conditions and other agreements; or to protect the rights, property, or safety of The Bristol Cable Limited, our users, or others’ personal data. In these circumstances we will notify you in advance wherever possible.

5. Where we store your data

5.1 You acknowledge that by posting or uploading any content on our website, including any articles submitted for publication on our website, that such content and articles will be viewable and available worldwide by other users who view our website.

5.2 If we or our service providers transfer any personal data out of the European Economic Area (EEA), it will only be done with the relevant protection (stated under UK law) being in place.

6. Retention of your data

We take appropriate measures to ensure that any personal data is kept secure. We will store your personal data for the duration of your use of our website. If you delete your account, we will continue to store your personal data for as long as is required by legal, regulatory, financial and business requirements. We also keep a record of correspondence for as long as is required by legal, regulatory, financial and business requirements. We will delete such personal data and correspondence once it is no longer required.

 

7. Access to information and Your rights

7.1 As a result of us collecting and processing your information, you have the following legal rights:

(a) to access personal data held about you;

(b) to request us to make any changes to your personal data if it is inaccurate or incomplete;

(c) to request your personal data is erased where we do not have a compelling reason to continue to process such data in certain circumstances;

(d) to receive your personal data provided to us as a data controller in a usable way in certain circumstances;

(e) to object to, or restrict, our processing of your personal data in certain circumstances;

(f) to object to, and not be subject to a decision which is based solely on, automated processing (including profiling), which produces legal effects or could significantly affect you;

(g) where our processing of your personal data is based on your consent you have the right to withdraw consent at any time by contacting us; and

(h) to lodge a complaint with a data protection supervisory authority. The supervisory authority in the UK is the Information Commissioner’s Office.

7.2 To exercise any of your rights as set out above, please contact us at privacy@thebristolcable.org.

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